About Aloha Stored Value ACH

The scope of this document is limited to configuring Aloha Stored Value to interface with an ACH processor, and not intended to be a “how to” guide to configuring your Stored Value program. Refer to Aloha Stored Value online Help for detailed instructions on configuring Stored Value.

You need to know the following to configure Aloha Stored Value ACH:

•	The merchant account number for each store included in the transaction file.

•	The terminal ID of each store.

•	The group number, if using Worldpay.

Contact your ACH processor to get these numbers. Additionally, you need to determine the financial authorizer for your company. The financial authorizer verifies the merchant account number for each store is correct and authorizes the store to start generating the ACH transaction file.

When configuring Aloha Stored Value ACH, you must access Security Class Setup, Company Setup, Site Setup, and Card Setup, to complete the configuration. To configure any of the following settings, you must have applicable security rights. Contact your system administrator for security rights.

Modify a Security Class to Enable ACH in Company Setup

A security class must have the appropriate security rights to enable ACH in Company Setup.

To modify a security class to enable ACH in Company Setup:

1.	Log in to Aloha Insight.

2.	Select System Setup > Security Class Setup.

3.	Select the security class for which you want to grant access to enable ACH.

4.	Click Edit.

5.	Click Security Rights.

6.	Select Company Setup from the ‘Applications’ drop-down list.

7.	Select Enable Generation of Stored Value ACH Settlement File in the ‘Unassigned Rights’ list box and use the arrow to move it to the ‘Assigned Rights’ list box.

8.	Click Save.

9.	Close the Assign Security Rights screen.

Modify a Security Class to Configure a Merchant Account Number in Site Setup

A security class must have the appropriate security right to configure a merchant account number for a store.

To enable security rights to configure a merchant account for a store:

1.	Log in to Aloha Insight.

2.	Select System Setup > Security Class Setup.

3.	Select the security class for which you want to grant access to configure the merchant account number for the store.

4.	Click Edit.

5.	Click Security Rights.

6.	Select Site Setup from the ‘Applications’ drop-down list.

7.	Select Include Store in Aloha Stored Value ACH Settlement File in the ‘Unassigned Rights’ list box and use the arrow to move it to the ‘Assigned Rights’ list box.

8.	Click Save.

9.	Close the Assign Security Rights screen.

Enable Stored Value to Generate the ACH Transaction File

You enable Stored Value to create the transaction file that is sent to your ACH processor, and determine the financial authorizer for your company in Company Setup.Before selecting a financial authorizer for your company, consider the following:

•	The financial authorizer is responsible for approving the store’s merchant account number entered in Site Setup prior to the site generating the ACH transaction file.

•	The financial authorizer verifies the merchant account number entered in Site Setup is correct and valid.

•	The financial authorizer needs access to all merchant account numbers for your stores.

To enable Stored Value to generate an ACH transaction file:

1.	Log in to Aloha Insight.

2.	Select System Setup > Company Setup.

3.	Select Polling & System Admin tab.

4.	Select Send Daily Stored Value Sales/Redemptions File to ACH Network. This option enables Stored Value to generate a transaction file.

5.	Select the ACH processor in the ‘Provider’ drop-down list.

6.	Select the financial authorizer for your company from the drop-down list.

As a security feature, Aloha Stored Value requires that you open a support incident to change the financial authorizer at a later date. This prevents someone from changing the financial authorizer on accident, or changing the financial authorizer to obtain merchant account information.

7.	Click Save.

Identify the Stores to Use ACH

You configure which stores send a transaction file to your ACH processor in Site Setup. Before configuring a store, you must know the merchant account number for the store, and the terminal ID for the store. When you configure a store to generate an ACH transaction file, the designated financial authorizer must authorize the merchant account number for the store before the transactions for the store get included in the transaction file sent to your ACH processor. The financial authorizer is notified that one or more merchant accounts need to be authorized upon the entry or modification of a merchant account number. Refer to Authorize Pending Merchant Account Numbers for more information on authorizing a merchant account.

To configure a merchant account number for a store, you must have the ‘Include Store in Stored Value ACH Settlement File’ security right enabled in the Security Class Setup wizard.

To identify which stores generate an ACH transaction file:

1.	Log in to Aloha Insight.

2.	Select System Setup > Site Setup.

3.	Select Add/Modify Stores.

4.	Click Next.

5.	Select the store you are configuring in the list box.

6.	Click Edit.

7.	Select the Advanced Settings tab.

8.	Select Send Daily Stored Value Sales/Redemptions File to ACH Network.

9.	Type the merchant account number for the store, supplied to you by Worldpay, in the text box. The following notifications appear next to the Merchant Account number and indicate the status:

•	Pending Authorization — Denotes the merchant account number still needs authorization.

•	Authorized — Denotes the merchant account number has been approved by the financial authorizer of your company.

•	Authorization Denied — Denotes the financial authorizer for your company rejected the merchant account number for the store.

As a security feature, Aloha Stored Value requires that you open a support incident to change the financial authorizer at a later date. This prevents someone from changing the financial authorizer on accident, or changing the financial authorizer to obtain merchant account information.

10.	Type your terminal ID number in the text box. Your ACH processor supplies you with the terminal ID for the store.

11.	Type the date you want the store to start being included in the ACH transaction file sent to your ACH processor.

12.	Click Save.

Configure the Gift Card Series

You need to configure the gift card series that has data sent to the ACH processor in the Card Setup wizard. You can designate specific cards, or all your cards, for inclusion in the daily ACH transaction file.

To configure the gift card series to include data in the ACH transaction file:

1.	Log in to Aloha Insight.

2.	Select eServices > Card Setup.

3.	Select the Stored Value type in the list box.

4.	Click Edit.

5.	Select the Stored Value Settings tab.

6.	Select Include the card type’s sales/redemptions in daily file posted to ACH Network.

7.	Type your group number in the ‘Group ID’ text box. This is the unique number Worldpay provides you to identify the funds pool to use for the card series. Contact Worldpay for your “Group ID.”

8.	Click Save.