Defining Access Levels for Aloha Loyalty

In Aloha Loyalty, you determine if the system allows manual entry of card numbers, the maximum times per day you can assign a member to a guest check in the FOH, and whether a card type requires manager approval to count towards member rewards. When an employee without sufficient access attempts to override these settings in the Aloha POS system, the Manager Approval screen appears. Using settings in Access Levels, you can provide certain employees the ability to override the Aloha Loyalty configuration, without displaying the Manager Approval screen. These settings also allow these same employees to enter a password to proceed, when the Manager Approval screen appears for employees without sufficient access to override the Aloha Loyalty configuration.

To configure access level settings for Aloha Loyalty:

1.	Log in to Aloha Manager.

2.	Select Maintenance > Labor > Access Levels. The Access Levels function tab appears.

3.	Select an access level, such as Manager, from the ‘Level’ drop-down list, and press Enter.

4.	Select the Financials 2.

5.	Select Loyalty Max Visits, if necessary.

Loyalty Max Visits

— Enables an employee to go ahead and allow the check to count toward Loyalty rewards, as configured in the Loyalty program, after the member has reached the maximum number of visits per day. This setting overrides the ‘Max Visits’ option in the Loyalty Configuration.

6.	Select Loyalty Manual Card #, if necessary.

Loyalty Manual Card #

— Enables an employee to manually enter a Loyalty card number, without encountering the Manager Approval screen. It also allows this same employee to enter a password to continue, when an employee without sufficient access attempts to manually enter the Loyalty card number. This setting overrides the ‘Must Use Mag Card’ option in the Loyalty Configuration.

7.	Select Loyalty Card Use, if necessary.

Loyalty Card Use

— Enables an employee to approve the assignment of a member to a check for cards with ‘Require Manager Approval’ selected in the Card Setup.

8.	Click Save and exit the Access Levels function.